For minor work this is an optional service but for medium to large sized projects and / or projects notifiable under the Health and Safety Regulations it is considered desirable if not essential.

If commissioned, these duties would normally commence following receipt of tenders and conclude after the defects liability period which is usually six months after practical completion. In brief the duties are divided between post and pre-contract work and would include:

Pre-contract:

• Arranging and attending a pre-contract meeting with the Employer and the contractor who submitted the most favorable tender.
• If necessary, adjusting the tender sum and issuing an Addendum to ascertain the actual Contract Sum.
  Preparation of the Contract documents and arranging for their signing and exchange.

Post-contract:

• Attending regular site meetings to check the quality of workmanship, attend to any queries and undertaking the Safety Offer's duties.
• If work is added, omitted or altered then issuing written Variation Orders.
• Ratifying the value of the work and issuing Valuation Certificates authorization interim payments to the contractor incorporating any agreed retention monies.
• Receiving, checking and issuing the final account.
• Preparing and issuing the Employers copy of the Health and Safety File.
• Issuing 'snag', list and ensuring items are rectified.
• Handing over of building to Employer.
• Undertaking defects liability inspection, issuing 'snag' list and ensuring items are rectified.

Conclusion of duties